Executive Assistant

ESSENTIAL DUTIES & RESPONSIBILITIES The essential duties and responsibilities include the following. Other duties may be assigned. Responsible for the review of all email correspondence and determines the completion path for emails including delegating, answering, and drafting responses; manages numerous email accounts on a daily basis. Conserves President's time by opening mail, reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications. Maintains President's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries. Maintains customer confidence and protects operations by keeping information confidential. Completes projects by assigning work to graphic art department, IT department and to clerical staff; following up on results and report back to President on progress. Provides historical reference by developing and utilizing filing and retrieval systems; records meeting discussions. Maintains office supplies and inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies. Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques. Assists in planning/coordinating/scheduling/designing trade shows, office appreciation parties and other events. Contributes to team effort by accomplishing related results on an as needed basis. Answers customer service phone calls and online chats. EDUCATION & EXPERIENCE Bachelor's degree preferably in a related and/or equivalent field and a minimum of two-plus years of Executive/Administrative Assistant supporting the President of a company or equivalent relevant work experience is required. Proficiency in Mac OS and Adobe Creative Suite and experience in Supply Management are also required. The ideal candidate must have a demonstrated ability to problem solve with minimal direction and supervision; solution focused. High attention to detail, strong organizational skills, strong written and verbal communication skills, ability to manage time effectively; project tracking abilities, and ability to compile information and create reports on an as needed basis are a must. Additionally, proactive tendencies with a “one for all” mentality are also a must. The ideal candidate also must love dogs as we have a dog friendly office environment. A creative background with a clear understanding of the design world and/or event planning, floral design, graphic design, invitation design and/or a familiarity with bridal/wedding industry are also preferred. WHAT’S IN IT FOR YOU? Dog friendly office environment On-site Yoga classes (2-3 times/week) Job Type: Full-time Required education: Bachelor's Required experience: Administrative experience supporting the President of a company (or equivalent relevant work exp.): 2 years

ForYourParty: The Personalization Experts

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