Graduation Party Study Guide
Your graduate worked hard for that degree. Now it's time for you, the party planner, to do some homework of your
own. Start by studying our complete party planning guide for throwing an A+ graduation bash.
One Month Before
- Pick a date that works best—it doesn't have to be the weekend of the graduation ceremony.
- Finalize your guest list.
Find a photo of the graduate for your custom
party invitations. Try to get them in the mail with about three weeks to spare.
Reserve party tents, catering company, dunking booth, etc.
- Don't be afraid to invite friends and family who live far away. Even if they can't make it, they can
still send a gift for the new grad!
- Ask the graduate for a list of school friends, teachers or professors he or she woold like to
Three weeks before
- Assemble food and drinks menu/grocery list.
Let your party stand out from the rest by ordering
personalized napkins, coasters
Plan party decorations and table centerpiece.
- Expect about 75% of invitees to actually attend.
- Hors d'oeuvres shoold be easy to eat and easy to prepare ahead of time.
- Save a couple bucks with 2-liter bottles rather than a bunch of soda cans.
Two Weeks before
- Make music arrangements (speakers, iPod dock, playlist, karaoke, etc.).
- Build a slideshow or frame a few of your favorite photos of the graduate.
- Construct a giant card or buy a guest book for party guests to sign.
- Get creative with personalized
- Pre-order a cake and other
stir sticks make great cupcake toppers!
One week before
- Prepare food that can be frozen and easily reheated.
- Check the weather report and prepare as necessary.
- Make a list of equipment you still need (chairs, tables, tent, etc.).
- Find lawn games for entertaining (badminton set, Frisbee, croquet, bocce ball, etc.).
1-2 days before
- Thoroughly clean the house and manicure the yard.
- Check the weather report again and make room inside if necessary.
- Get out the tables, tent and decorations.
- Charge your camera and make sure you have plenty of space for more photos/videos.
- Notify the neighbors about the party and parking situation—or extend an invitation!
- Set out several large trash bins with extra bags in the bottom.
- Prepare the remaining food.
Label coolers and fill with beverages and plenty of ice.
Establish table for graduation gifts, card box and party favors.
Check bathrooms for toilet paper, towels,
Set out food, cups, napkins, plates and utensils.
Get lawn games ready for party guests.
Tie balloons or custom
ribbons to the mailbox.
Turn on the music.
Give your graduate a big hug and try not to cry.
- Keep cold food in the fridge until the first guests arrive.
- Prepare hot food last and hold in a warm oven.
As you may know, planning the perfect party isn't easy. But don't worry, we're here to help! If you found this
party planning checklist helpfol, check out our party planning resource section for even more tips and